The National Institutes of Health (NIH) has published a revised version of the NIH Grants Policy Statement (NIHGPS) applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2015. This revision incorporates new and modified requirements, clarifies certain policies, and implements changes in statutes, regulations, and policies that have been implemented since the previous version of the NIHGPS dated March 31, 2015. A summary of the significant changes can be found at the following link: http://grants.nih.gov/grants/policy/nihgps/Significant_Changes_NIHGPS_Oct2015.pdf.
The Office of Research Compliance will accept protocol and report submissions to the Institutional Review Board (IRB) via email. Protocol forms, modification and renewal requests, and final reports may be submitted to IRBsubmit@auburn.edu which is a designated email for submission purposes only. Please incorporate all materials related to the request into one pdf file. All electronic submissions for full board review must be received by 4:45 PM on the day of the submission deadline to be considered at the next meeting. An automated confirmation will be provided upon receipt of your submission. If Investigators prefer, a hardcopy of protocols and reports will continue to be accepted at this time. For hardcopy submissions, only the original is required (additional copies are not necessary). To avoid confusion, please do not duplicate submissions using both methods. Please contact the Office of Research Compliance at (334) 844-5966 or IRBadmin@auburn.edu with any questions.
Effective September 26, 2016, FastLane will now check to ensure that the combined text of the Project Summary text boxes (or uploaded PDF if the Project Summary contains special characters) does not exceed one page prior to submission, rather than the current check of 4,600 characters. See the Proposal & Award Policies and Procedures Guide (PAPPG), Chapter II.C.2.b, for further information. The October 2016 Tiger Tips article provides additional information regarding these checks.
The National Institutes of Health (NIH) has a developed a one-page guide to explain how to address rigor and reproducibility in NIH applications. This resource walks through each of the four key areas of scientific rigor, explaining how and where to address each area in your application.
NSF has implement a more convenient and secure process for resetting passwords. NSF awardees and applicants will now be able to reset their own passwords. To do this, awardees and applicants can go to www.research.gov and click “Log In,” then “Forgot Password.” After entering their NSF ID and clicking, “Send Temporary Password,” they will be able to reset their passwords using the temporary password sent to their email address on file.
Passwords must be between 8 and 20 characters and use three of the four categories below:
- Upper-case letter
- Lower-case letter
- One of these special characters # & % ! @ ( )
In addition, the last six passwords cannot be reused, and accounts will be locked for five minutes after the tenth unsuccessful password attempt.
As of July 25, 2016; there are a number of new compliance checks within the National Science Foundation's (NSF's) Fastlane system. NSF has created a very useful matrix that reflects the specific compliance check, whether it will generate an error or warning, and they funding mechanism to which this check applies.
The Offices of Proposal Services and Faculty Support (PSFS) and Sponsored Programs (OSP) websites have been updated with a Data Management Plan (DMP) tool. This tool has been created for faculty writing proposals for which a plan is required (currently NSF, DOE and certain NIH programs require a plan). The Auburn-specific DMP tool was developed by the Auburn University Libraries with content support provided by OSP and PSFS: https://alpha.lib.auburn.edu/dmp/nsf-dmp.php.
The National Institutes of Health releases a monthly "NIH eSubmission Items of Interest." The November release includes a number of reminders regarding proposal compliance, including the new biographical sketch format. To review these reminders, click here. If you are interested in subscribing to this monthly e-mail, please visit http://era.nih.gov/about_era/get_connected.cfm.
Beginning in October 2014, the National Institutes of Health (NIH) will require all personnel working on a grant to have an eRA Commons ID for reporting on your Research Performance Progress Report (RPPR).
This applies to all personnel, including undergraduate and graduate students, who participate in the project for at least one person month.
For about the last year, you should have seen a warning when submitting an RPPR without eRA Commons IDs for each participant. In October, that warning will become an error and prevent submission of the report.
For more information on the policy change, see NIH Notice NOT-OD-13-097.
To have an eRA Commons account set up, or if you have questions, please contact your Contract Administrator in the Office of Sponsored Programs.
NIH has shared its latest statiscs regarding success, award and funding rates. Check out Sally Rockey's June 29, 2015 Rock Talk for details
When an NIH awardee’s grant project periods comes to an end, recipients must close out their grant by submitting a Final Federal Financial Report (FFR), Final Progress Report (FPR), and Final Invention Statement and Certification (FIS). The deadlines for these reports has recently changed to align with forthcoming standard award terms and conditions for participating Federal research agencies. All projects with a period of performance end date on or after October 1, 2014 must submit the final FFR, the FPR, and the FIS within 120 calendar days of the end of the period of performance. For any grants with a period of performance (project period) end date prior to October 1, 2014, the reporting deadline will be 90 days from the project period end date. For more information visit NIH's FAQ's on grant closeout.
In guidance documents issued in February 2012, NASA noted that appropriation bills for the past two years (NASA’s 2011 continuing resolution and NASA’s fiscal year 2012 appropriation) contain a funding restriction with respect to China. Specifically, the funding statute states that none of the funds appropriated may be used by NASA to:
develop, design, plan, promulgate, implement, or execute a bilateral policy, program, order, or contract of any kind to participate, collaborate, or coordinate, bilaterally in any way with China or any Chinese-owned company unless such activities are specifically authorized [by law.]
Although the statute does not define “China” or “Chinese-owned company,” NASA’s procurement guidance states that the terms mean the People’s Republic of China, any company owned by the People’s Republic of China, or any company incorporated under the laws of the People’s Republic of China.
The statute applies to any NASA grant, cooperative agreement, or contract and applies to all subrecipients at any level. Therefore, the restriction prohibits Auburn University from collaborating with or issuing a subaward to the Chinese government, a government-owned company, or a company incorporated under Chinese law. This includes using NASA funds for the U.S. side of a collaboration with these entities that is performed on a “no-exchange-of-funds” basis. The restrictions do not apply to commercial items of supply needed to perform a grant or cooperative agreement.
The appropriations law does not restrict the use of NASA funds to support Chinese national students or visiting researchers. A NASA grants guidance document states participation by Chinese nationals will be reviewed by NASA grant and technical officers prior to awarding grants or cooperative agreements (including amendments), and the University will continue to monitor these developments to ensure no citizenship restrictions are accepted in violation of University policy.
Please contact your OSP Contract Administrator with any questions.
The Research Security Office (RSO) has a new way to contact all its staff with just one e-mail. This is a very convenient way to obtain help with any security related issues, because any of the RSO staff will gladly reply to your e-mails in a timely manner; as oppossed to addressing the issue to just one person, who happen to be away from the computer at that particular time.
This new e-mail address will help to minimize delays and will facilitate wider dissemination to your requests. The new e-mail address is email@example.com
Effective immediately for application due dates after April 16, 2014 following an unsuccessful resubmission (A1) application, applicants may submit the same idea as a new (A0) application for the next appropriate due date. Information regarding this policy update can be found in Notice Number: NOT-OD-14-074 released April 17, 2014. In addition, the May 2014 Tiger Tips article provides Sally Rockey's blog discussion on this topic, and also provides a number of direct links for more details. Finally, NIH has updated the FAQ website for Resubmissions to assist with questions regarding the new policy. As always, do not hesitate to contact the Office of Sponsored Programs if we can provide additional assistance with questions or concerns.
All animal use protocols, SOPs, and protocol modification forms are required to be reviewed and signed by the Project Veterinarian BEFORE being submitted to the Auburn University IACUC. Please allow up to 3 business days prior to the IACUC submission deadline for appropriate veterinary review.
NO FORMS WILL BE ACCEPTED WITHOUT A PROJECT VETERINARIAN SIGNATURE.
NIH Updates Grant and Contract Submission Requirements Regarding the AVMA Guidelines for the Euthanasia of Animals
Grant and Contract Submission Requirements Regarding the AVMA Guidelines for the Euthanasia of Animals: 2013 Edition has been published in the NIH Guide for Grants and Contracts on August 7, 2013, NOT-OD-13-098. After September 1, 2013, the Vertebrate Animal Section (VAS) of grants and contracts must be consistent with the 2013 Guidelines. In submissions to NIH, investigators are required to describe any method of euthanasia to be used and the reasons for its selection and to state whether the method proposed is consistent with the 2013 AVMA Guidelines. If the proposed method is not consistent with the AVMA Guidelines, a scientific justification must be included in the VAS.
NIH has recently posted a Notice in the NIH Guide for Grants and Contracts encouraging grantees to develop an institutional policy requiring an Individual Development Plan (IDP) for every graduate student and postdoc supported by any NIH grant regardless of the type of NIH grant that is used for support. Dr. Sally Rockey in her weekly "Rock Talk" blog also addressed this topic and provided some additional thoughts. MyIDP is a free site sponsored by The American Association for the Advancement of Science (AAAS) that assists with the development of these plans. More information will be shared regarding this topic as it becomes available.
USDA’s National Institute of Food and Agriculture is now requiring training in responsible conduct of research (RCR) for any faculty, staff, or students participating in NIFA research projects.
USDA’s National Institute of Food and Agriculture is now requiring training in responsible conduct of research (RCR) for any faculty, staff, or students participating in NIFA research projects. The training must be documented and is subject to NIFA review. Auburn University has adopted a plan to fulfill the NIFA training requirement. The requirements of this plan are applicable to all awards subject to the USDA NIFA February 2013 Terms and Conditions or subsequent Terms and Conditions that contain the RCR training requirement. Please note that, in accordance with the NIFA Training Process, all identified project personnel must complete RCR training before a Fund may be established for a NIFA research project. Please refer to the Responsible Conduct of Research (RCR) page on the Research Compliance web site for additional information.