Proposal Timeline
Proposal Timeline and Required Tasks
6 Months
Faculty Member Responsibility:
- Submit an online grant submission application once the faculty member has identified a funding opportunity and a research/scholarship idea. The smartsheet application will notify Dr. Pao-Feng Tsai (AUSON ADR) and Research Administrator about the upcoming grant. Only one application per team needs to be submitted. Research Administrators include AUSON budget staff (Tara Ward), Proposal Services & Faculty Support (PSFS) (Robert Holm, Christine Cline and Susan Elkins), and Office of Sponsored Program (OSP) (Lowrey Renfroe) .
- Individual faculty should have access to a Research Box Folder created by Dr. Tsai's office. If you can not see it, please contact Dr. Tsai.
- Create a subfolder in Research Box Folder with the following format "year-agency". This sub-folder will be used when the application is ready for Dr. Tsai and OSP staff to review.
- If you are (1) a Co-I on a collaborative project or (2) submitting for an intramural grant application, complete the application and skip to the last step (Finalize all documents and upload them to your Research Box Folder).
- Set up a Working Box folder for your own team members, Dr. Tsai, Tara Ward and PSFS staff to collaborate.
- Work with OSP staff to make sure you have the correct e-submission credentials and logins.
- Notify Tony Ventimiglia if you would like Hanover Research to review. Hanover Research is a full-service grant development resource that is available to AU faculty.
- Information regarding Hanover’s core capabilities and project timelines.
Additional information about Hanover Research. - Submit the Panel form to Center for Clinical and Translational Science (CCTS) if using assistance from CCTS for NIH grants.
5 Months
- Set up an initial proposal meeting for project team to discuss timeline and feasibility with ADR, Tara Ward, PSFS staff, and OSP staff.
- Review call for proposal and requirements with faculty.
- Develop proposal deadlines for project team to submit components of proposal.
- Assign tasks to responsible parties for obtaining relevant documents.
- Make sure correct e-submission and logins are in place.
- Make sure Working Box and Subfolder of the Research Box are created and available to all parties.
- Double check if Hanover or CCTS Panel review are needed.
- Research Administrator (PSFS staff) Responsibility:
Faculty Member Responsibility:
- Contact potential partners and/or subcontractors to see if they have an interest in participating. Email contacts for any subcontractors to PSFS and/or OSP staff so that he/she can contact them to get the needed paperwork.
- Meet with all confirmed proposal team members to outline project, discuss budget, and develop project timeline.
- Request letters of support and bio-sketches from team members.
4 Months
Faculty Member Responsibility:
- Write proposal narrative and supporting documents.
Research Administrator (PSFS staff) Responsibility:
- Provide guidance for developing proposal components.
3 Months
Faculty Member Responsibility:
- Finalize support documentation in agency format if applicable (e.g. ,any current and pending research support, conflict of interest, etc.)
- Complete training if there are compliance, conflict of interest, or responsible conduct of research training requirements.
- Obtain letters of support and bio-sketches from team members.
Research Administrator (PSFS staff) Responsibility:
- Continue to provide guidance for developing proposal components.
2 Months
Faculty Member Responsibility:
- Upload the following documents to the Working Box Folder.A well-written draft of the project narrative for initial review by PSFS and/or Dr. Tsai.
A draft project budget, budget justification, and abstract.
Work with Tara Ward, PSFS and OSP staff to draft the budget and start the budget justification. - Review the completion of all supporting documents (bio-sketches, letters of support, subcontract information, compliance information, etc.)
- Optional: Schedule time with Hanover research or CCTS Panel for review of narrative and other necessary documents if utilized.
- Make edits to the grant proposal and support documents as needed.
Research Administrator (PSFS or OSP staff) Responsibility:
- Contact subcontractors for any budgets that have not been submitted to AU and AU Sub-recipient commitment form.
- Continue to provide guidance for developing proposal components.
6 Weeks
4 Weeks
3 Weeks
2 Weeks
10 Days
Faculty Member Responsibility:
Research Administrator (PSFS staff) Responsibility:
- Finalize Grant Proposal (including abstract, approach, management plan, data management plan, and logic model if applicable.)
- Receive all support letters, cost share/match commitment letters, subcontractor documentation.
- Finalize CVs or bio-sketches.
- Upload the budget & budget justification to the Working Box Folder.
Research Administrator (PSFS staff) Responsibility:
- Review proposal budget and justification, provide feedback to faculty member, and upload to the Working Box Folder when completed.
- If utilized, PSFS staff, editor, and/or external reviewer will: Review project narrative (and any other documents PI wants reviewed) and send feedback to faculty member.
Faculty Member Responsibility:
- Make adjustments to the budget and budget justification as recommended by Research Administrators.
- Finalize proposal narrative.
Faculty Member Responsibility:
Research Administrator (PSFS or OSP staff) Responsibility:
- Upload full proposal application (project narrative, abstract, bio-sketches, appendices, letters of support, budget, budget justification, other supporting documents) to the subfolder of the Working Box Folder.
Research Administrator (PSFS or OSP staff) Responsibility:
- Review proposal package and provide feedback through track changes and comments and upload to subfolder in Working Box Folder.
- Begin to upload proposal in Agency System and check for system errors.
Faculty Member Responsibility:
Research Administrator (PSFS staff) Responsibility:
- Finalize budget, budget justification, and upload to the Research Box Folder.
Research Administrator (PSFS staff) Responsibility:
- Route AU e-cover form through AU system for signatures.
Faculty Member Responsibility:
Research Administrator (OSP staff) Responsibility:
- Finalize full proposal application (project narrative, abstract, bio-sketches, appendices, letters of support, budget, budget justification, other supporting documents) and upload to the subfolder of the Research Box Folder.
Research Administrator (OSP staff) Responsibility:
- Conduct final review of submitted documents and submit on behalf of AU.